All expenses should be approved by the appropriate individual prior to to submission. In most instances, this is the auxiliary president (eg. Primary President, Relief Society President, Sunday School President, etc.). Where possible, expenses should stay within budgets provided. If additional funds are required, please discuss with a member of the Bishopric.
Digital receipts are acceptable, but need to be complete. When scanning long receipts, please be sure that the scanned portion includes the following information:
vendor or place of purchase
items purchased
amount
date of purchase
the amount and type of tax(es) included in the total
If a receipt is lost, or only the proof-of-payment has been retained (ie. credit card slip), a written statement containing the above information is sufficient. Click here for a downloadable template for this statement.
You may use any of the following to request a reimbursement:
Google Form - Expense Reimbursement Form on this page.
Paper form (ask Ward Clerk for a copy) - submit electronically or in person.
Send an email with the relevant information and support.
If you need to submit other documents to support an existing claim in progress, you may use any of the following:
Google Form - Document Submission Form on this page.
Provide to a member of the Bishopric or Clerk in person.
Send via email.